The Board

The President Shall:

1. Conduct the affairs of the Local League and execute the policies established by the Board of Directors 

2. Present a report of the condition of the Local League at the annual meeting, and at such other times as he/she or the Board deem appropriate. 

3. Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League. 

4. Be responsible for the conduct of the Local League in strict conformity to the policies, principles, rules and regulations of Little League Baseball, Inc. as agreed to under the condition of the Charter Issues to the Local League by that organization. 

5. Preside over all meetings of the members of the Board of Directors. 

6. See to it that all League Personnel are properly briefed on all phases of rules, regulations, and policies of Little League Baseball.

7. Have the power to make and execute for/and in the name of the Local League such contracts and leases as may have received the prior approval of the Board. 

8. Designate in writing, other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases as may have received the prior approval of the Board. 

9. Work with the Vice President to investigate complaints, irregularities, and conditions detrimental to the Local League and report thereof the Board as circumstances warrant. 

10. Be responsible for the proper execution thereof the annual budget.

11. Assist the Player Agent in examining the applications and supporting proof-of-age documents of every player candidate and certify residence and age eligibility before the player may be accepted for tryouts and draft selection.

12. Attend all District 45 meetings and exercise his/her vote. 

13. Manage, track, and report all 50/50 monies collected for the League.

14. Oversee all League fundraising endeavors. 

15. Oversee all League “wish list items”, proposals, finance, donations and communications with Corporation. 

16. Oversee and assists the Vice-President in scheduling and coordinating all League activities. 

17. Oversee communication to all Board and League members and player rules, regulations, and policies of Little League Baseball.

18. The President shall have the power of a tie-breaker vote on any Board of Director motion being voted on. 

19. Fill out and submit insurance to Williamsport. 

20. Take care of all insurance claims, send in claim forms to Williamsport within 20 days after an accident and report to District 45 on the accident investigation form.

The Vice President Shall:

1. Assist President operations

2. Assist the outside contract in Field Maintenance 

3. Check fields and equipment for any unsafe conditions, and report to the appropriate officer. 

4. Oversee all managers in all divisions. 

5. Be responsible for seeing that everything is in good playing order before opening day. 

6. Work with the President on any complaints concerning the manager’s conduct. If the complaint cannot be solved, he/she may bring the problem to the Board of Directors. 

7. Assist the Field Maintenance Officer and/or Grounds Keeper in calling work parties and will enforce Field Maintenance contracts. 

8. Take over the duties of the President, in cases where he/she cannot be present or resigns. 

9. Notify all parents and members of the League at sign-ups that Little League insurance is secondary insurance only. 

10. Check managers during practice and games for medical release forms.  

11. Work with the Secretary or Practice Schedule committee to determine and monitor all practice schedules.

12. Be responsible for all game schedules, board duty schedules, umpire duties and post season needs.

13. Schedule and oversee all make-up game fields and staffing. 

14. Oversee, organize and be responsible for purchases for all field maintenance needs. 

15. Oversee all Board duty responsibilities.

The Secretary Shall:

1. Be responsible for recording the activities for the local League and maintain appropriate files, mailing lists, and necessary records. 

2. Maintain a list of all regular directors, and committee members and give notice of all meetings of the Local League, the Board of Directors, and Committees. 

3. Record the minutes of the meeting of the members. 

4. Shall conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed. 

5. Receive and review all applications for players and assist the Player Agent in checking residency and age eligibility. 

6. Prepare player agent lists for try-outs. 

7. Assist President in completion of IVh and IId forms for submission to District 45.

8. Notify the District 45 Administrator of newly elected officers immediately after elections. 

9. Assist in completion of the Team Manager Binders. 

10. Develop and maintain a calendar of all league events. To include: All District 45 deadlines, all meetings (i.e. Board of Directors, district, committee, membership, etc.). 

11. Track all deadlines and commitments. Set timelines and monitor progress on all projects. 

12. Responsible for sending out notice of meetings. Ideally coordinated with the information officer via e-mail.

13. Prepare an agenda before coming to the Board and General Membership meeting.

14.  Maintain League SportsConnect and assist with Website

15. Oversee Registrations

16. E-mail all players in the off-season to gear up for the following season. 

17. Solicit early sign-ups via the website. 

18. Contact players about fall ball dates via the internet and e-mail. 

19. Coordinate and prepare materials, equipment and forms for sign-ups.

20. Prepare the regular season game schedule for approval by the Board of Directors.

The Treasurer shall:

1. Prepare an annual budget.

2. Prepare monthly Treasurer’s report, upon request.

3. Maintain and reconcile all bank accounts and pay league expenditures. 

4. Prepare and maintain records of all revenue sources. 

5. Maintain Federal group tax exemption. 

6. Submit the annual tax return to the IRS.

The Player Agents Shall:

1. Player list should be obtained from the Secretary prior to tryouts.

2. Obtain players list and manage and oversee tryouts. 

3. Conduct the player draft and all other player transactions or selections meetings, including All Stars. 

4. Promote League: pass out flyers at soccer, basketball, and football games, fundraisers (fall ball).

5. Obtain players list and ensure that the local Little League rules have been gone over.

6. Prepare their draft rules and/or game rules/regulations for approval by the Board of Directors.

The Umpire-In-Chief shall:

1. Act as umpire producer for the League and shall recruit a staff of umpires according to the rules set out by Little League Baseball, Inc. He/she should assign managers/coaches to do umpiring so they will better understand the rules and problems of an umpire. 

2. Be responsible for the scheduling of umpires for each regularly scheduled game. 

3. Work with Division Coordinators to remind Umpires before their umpire duties.

4. Provide each umpire with an umpire schedule upon game schedule release. 

5. Be the “official” Interpreter for the Little League Rulebook for the Local League. 

6. Conduct a class for all umpires to go over the rules as well as meet with umpires throughout the season whenever he/she feels it is necessary. 

7. Shall attend the District 45 Umpire Clinic and try to see that other umpires in the league do the same. 

8. Oversee all umpire equipment and shall notify the equipment manager with any equipment needs. 

9. Make sure that all volunteer umpires have a copy of the Little League rules and regulations booklet or Little League Rule book mobile app.

10. Coordinate a Junior Umpire program.

The Sponsor Rep Shall:

1. Make every effort to obtain sponsors for every team in the League. 

2. At the beginning of the year, contact all sponsors to see if they intend to return.

3. Provide a statement for each sponsor and provide written confirmation of sponsorship. 

4. Inform the Equipment Manager, and the President the Team Sponsor names and minimum lettering on uniforms as soon as possible. 

5. Do not accept any sponsor whose fees for the previous year remain unpaid, unless the sponsor pays for both years at the time the agreement is signed. 

6. Provide each sponsor with a team picture placard.

The Safety Officer Shall:

1. Be responsible for making sure that all areas surrounding the field are in safe order prior to opening day. 

2. Coordinates all safety activities; ensures safety in player training; ensures safe playing conditions; coordinates reporting and prevention of injuries; solicits suggestions for making conditions safer and reports suggestions, in writing, to Little League International/Headquarters through the league President. 

3. Identify cost for safety improvements. Secure money and volunteers needed to meet all safety requirements. 

4. Act as liaison with managers and equipment manager to replace any damaged equipment. 

5. Responsible for reporting to the President any player or spectator injuries and possible preventive measures.

6. When an incident occurs obtain all information from the parents required to file Safety forms.

7. Periodic inspection, to be determined, of all team equipment. 

8. Post signs at the park to identify specific safety issues.

9. Responsible for running and maintaining all Volunteer background checks.

10. Make sure that all first aid kits are always equipped. 

The Information/Internet Officer Shall:

1. Develop/update/maintain the league website and social media accounts. 

2. Working with Secretary; Post on website and social media: team standings, league rosters, board members, work assignments (field, snack bar, etc.), umpire schedules, game schedules, wish list updates, league accomplishments, league rules, list volunteers, list sponsors, list baseball links, Season pictures (player of the week, volunteer of the week, action shots to promote the League). 

3. Work with sponsor representative and fundraiser chairperson to update money raising standings online. 

4. Use the internet as a source to generate revenue. Examples: Facebook ads, etc.. 

5. Use League website to distribute training material. 

6. Post calendar to post training meetings for umpires and coaches.

7. Maintain and keep the information bulletin board outside the snack bar up to date.

The Auxiliary Representative Shall:

1. Represent the auxiliary at all meetings and act as the liaison between the Board of Directors and the Auxiliary Board.

The Fund-Raising Chairperson Shall:

1. Take charge of all fundraisers as set forth by the San Lorenzo Little League. 

2. Assist Sponsor rep in collecting Sponsorship checks.

The Head Scorekeeper Shall:

1. Conduct clinics to instruct beginning scorekeepers as well as to refresh returning scorekeepers. 

2. Check scorekeeper books for mandatory playing time and pitching rules. Report any concerns to the President at regular intervals. 

3. Maintain a list of all scorekeepers. Spot-check on a periodic basis, to be determined, all Scorekeeper skills. 

4. Recruit and help schedule all post season Scorekeeper responsibilities.

5. Record official standings for Majors and Minor Divisions.

The Equipment Manger Shall:

1. Shall make sure the equipment is in good working condition. 

2. Make sure the League has required equipment as per Little League rule book. 

3. Shall maintain the equipment shed annually.

4. Shall collect all loaned Team equipment back at the end of the season.

5. With assistance of another Board Member (ie, Safety Officer, UIC) shall inventory all League equipment by the December Monthly Board Meeting.

The Vice President of Field Maintenance Shall:

1. Be responsible for general field and property maintenance including weed control

2. Report to Vice President and President

The Grounds Keeper Shall:

1. Be responsible for the upkeep, maintenance, and cleanliness of the property structures (i.e. scorebooths, dugouts, league batting cage, etc.).

2. Be responsible for overseeing all trash bins are emptied and loose trash around the property is picked up.

3. Rake and level mounds and home plate areas of all fields when needed

4. Maintain infield grass edging of all fields when needed

5. Assist the Field Maintenance Officer when needed

6. Be responsible for the playability of Fields for game days and coordinate any emergency efforts to make fields playable i.e. remove standing water after rain storms.

The Tee Ball Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Act as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested.

The Farms Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Act as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested.

7. Oversee and act as Tournament Director for the “in-house” SLZLL Farm All-Star Series.  Make sure Farm Series Champion Flag (or future alternate award) is ordered and in hand in time for the  presentation at the final game. 

The Minors Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Act as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested.

The Majors Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Act as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested.

The Seniors/Juniors/Intermediate Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Act as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested.