The Board

The President Shall:

1. Conduct the affairs of the Local League and execute the policies established by the Board of Directors

2. Present a report of the condition of the Local League at the annual meeting, and at such other times as he/she or the Board deem appropriate.

3. Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.

4. Be responsible for the conduct of the Local League in strict conformity to the policies, principles, rules and regulations of Little League Baseball, Inc. as agreed to under the condition of the Charter Issues to the Local League by that organization.

5. Preside over all meetings of the members of the Board of Directors.

6. See to it that all League Personnel are properly briefed on all phases of rules, regulations, and policies of Little League Baseball. Have the power to make and execute for/and in the name of the Local League such contracts and leases as may have received the prior approval of the Board. Designate in writing, other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases as may have received the prior approval of the Board.

7. Investigate complaints, irregularities, and conditions detrimental to the Local League and report thereof the Board as circumstances warrant.

8. Be responsible for the proper execution thereof the annual budget.

9. With the assistance of the player agent, examine the applications and supporting proof-of-age documents of every player candidate and certify residence and age eligibility before the player may be accepted for tryouts and selection.

10. Prepare an agenda before coming to the Board and General Membership meeting.

11. Attend all District 45 meetings and exercise his/her vote.

12. Manage, track, and report all 50/50 monies collected for our League.

13. Oversee all League fundraising endeavors.

14. Oversee all League “wish list items”, proposals, finance, donations and communications with Corporation.

15. Oversee and assist Vice-President in scheduling and coordinating all League activities.

16. Oversee communication to all Board and League members and player rules, regulations, and policies of Little League Baseball.

The Vice President Shall:

1. Oversee all managers in all divisions.

2. Be responsible for seeing that everything is in good playing order before opening day.

3. Handle any complaints concerning the manager’s conduct. If the complaint cannot be solved, he/she may bring the problem to the Board of Directors.

4. Assist the Field Maintenance Manager in calling work parties and will enforce Field Maintenance contracts.

5. Take over the duties of the President, in cases where he/she cannot be present.

6. Take care of all insurance claims, send in claim forms to Williamsport within 20 days after an accident, obtaining all information from the parents, and reporting to District 45 on the accident investigation form.

7. Fill out and submit insurance to Williamsport.

8. Notify all parents and members of the League at sign-ups that Little League insurance is secondary insurance only.

9. Make sure that all first aid kits are always equipped.

10. Check managers during practice and games for medical release forms.

11. Check field and equipment for any unsafe conditions, and report to the appropriate officer.

12. Determine and monitor all practice schedules.

13. Be responsible for all game schedules, board duty schedules, umpire duties and post season needs.

14. Schedule and oversee all make-up game fields and staffing.

15. Oversee, organize and be responsible for purchases for all field maintenance needs.

16. Oversee all Board duty responsibilities.

The Secretary Shall:

1. Be responsible for recording the activities for the local League and maintain appropriate files, mailing lists, and necessary records.

2. Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of the office of the secretary or as may be assigned by the Board of Directors.

3. Maintain a list of all regular directors, and committee members and give notice of all meetings of the Local League, the Board of Directors, and Committees.

4. Record the minutes of the meeting of the members.

5. Shall conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

6. Receive and review all applications for players and assist the President in checking residency and age eligibility.

7. Prepare player agent lists for try-outs.

8. Assist President in completion of IVh and IId forms for submission to District 45.

9. Notify the District 45 Administrator of newly elected officers immediately after elections.

10. Assist in completion of the Redbook.

11. Develop and maintain a calendar of all league events. To include: All District 45 deadlines, all meetings (i.e. Board of Directors, district, committee, membership, etc.).

12. Track all deadlines and commitments. Set timelines and monitor progress on all projects.

13. Maintains register of members and directors.

14. Responsible for sending out notice of meetings. Ideally coordinated with information officer via e-mail.

The Treasurer shall:

1. Prepare an annual budget.

2. Prepare monthly Treasurer’s report, upon request.

3. Maintain and reconcile all bank accounts and pay league expenditures.

4. Prepare and maintain records of all revenue sources.

5. Maintain Federal group tax exemption.

6. Submit annual tax return to the IRS.

The Player Agents Shall:

1. Be responsible for checking scorebooks weekly for minimum playing rule of players.

2. Player list should be obtained from Secretary prior to tryouts.

3. Obtain player agents list and conduct tryouts.

4. Conduct the player draft and all other player transactions or selections meetings, including All Stars. (T-ball Player Agent to select T-ball Teams).

5. Notify Little League Headquarters of any subsequent player replacements or trades.

6. Promote League: pass out flyers at soccer, basketball, and football games, fundraisers (fall ball). Goal: Increase league players 15%

7. Obtain player agents list and ensure that the local Little League rules have been gone over.

8. Assist in the preparation of the schedules for all pre-season games on the Little League diamonds and provide such schedules for the President, Vice-President, Secretary, Head Scorekeeper, Umpire-in-Chief, and Safety Officer.

9. Assist in the preparation of the regular game schedule for approval by the Board of Directors. 

10. Prepare their draft rules

The Umpire-In-Chief shall:

1. Act as umpire producer for the League and shall recruit a staff of umpires according to the rules set out by Little League Baseball, Inc. He/she should assign managers/coaches to do umpiring so they will better understand the problems of an umpire.

2. Be responsible for the scheduling of umpires for each regularly scheduled game.

3. Provide each umpire with an umpire schedule.

4. Be the “official” Interpreter for the Little League Rulebook for the Local League.

5. Conduct a class for all umpires to go over the rule meetings of umpire throughout the season whenever he/she feels it is necessary.

6. Shall attend the District 45 Umpire Clinic and try to see that other umpires in the league do the same.

7. Oversee all umpire equipment and shall notify the equipment manager.

8. Make sure that all volunteer umpires have a copy of the Little League rules and regulations booklet.

The Sponsor Rep Shall:

1. Make every effort to obtain sponsors for every team in the League.

2. At the beginning of the year, contact all sponsors to see if they intend to return.

3. Provide a statement for each sponsor and provide written confirmation of sponsorship.

4. Inform the Corporation Equipment Manager, and the President as to the minimum lettering on uniforms as soon as possible.

5. Do not accept any sponsor whose fees for the previous year remain unpaid, unless the sponsor pays for both years at the time the agreement is signed.

6. Provide each sponsor with a team picture.

The Safety Officer Shall:

1. Be responsible for making sure that all areas surrounding the field are in safe order prior to opening day.

2. Coordinates all safety activities; ensures safety in player training; ensures safe playing conditions; coordinates reporting and prevention of injuries; solicits suggestions for making conditions safer and reports suggestions, in writing, to Little League Headquarters through the league President.

3. Identify cost for safety improvements. Secure money and volunteers needed to meet all safety requirements.

4. Act as liaison with managers and equipment manager to replace any damaged equipment.

5. Work with Coaching Coordinator; attend periodic meetings, to bring information to managers on safe playing practices and or practice drills.

6. Responsible for reporting to the Vice-President any player or spectator injuries and possible preventative measures.

7. Periodic inspection, to be determined, of all team equipment.

8. Post signs at park to identify specific safety issues.

The Information/Internet Officer Shall:

1. Develop/update/maintain league website.

2. Post team standings, league rosters, board members, work assignments (field, snack bar, etc.) umpire schedules, game schedules, wish list updates, league accomplishments, league rules, list volunteers, list sponsors, list baseball links, use pictures (player of the week, volunteer of the week).

3. Work with sponsor representative and fundraiser chairperson to update money raising standings.

4. Use the internet as a source to generate revenue. Examples: Forward this site to a friend or employer for a donation.

5. Use site to distribute training material.

6. Post calendar to post training meetings for umpires and coaches.

7. E-mail all players in off-season to gear up for the following season.

8. Solicit early sign-ups via the website.

9. Contact players about fall ball dates via the internet and e-mail.

10. Maintain and keep information bulletin board outside snack bar.

11. Coordinate and prepare materials, equipment and forms for sign-ups.

The Auxiliary Representative Shall:

1. Represent the auxiliary at all meetings and act as the liaison between the Board of Directors and the Auxiliary Board.

The Fund-Raising Chairperson Shall:

1. Take charge of all fundraisers as set forth by the San Lorenzo Little League.

The Head Scorekeeper Shall:

1. Conduct clinics to instruct beginning scorekeepers as well as to refresh returning scorekeepers.

2. Check scorekeeper books for mandatory playing time and pitching rules. Report any concerns to Vice-President.

3. Maintain a list of all scorekeepers. Spot-check on a periodic basis, to be determined, all Scorekeeper skills.

4. Recruit and help schedule all post season Scorekeeper responsibilities.

The Equipment Manger Shall:

1. Shall make sure the equipment is in good working condition.

2. Make sure we have enough equipment as per Little League rule book.

3. Shall maintain equipment shed.

The Vice President of Field Maintenance Shall:

1. Be responsible for seeing that everything is in good playing order before opening day.

2. Assist the Field Maintenance Manager in calling work parties and will enforce Field Maintenance contracts.

3. Check field and equipment for any unsafe conditions, and report to the appropriate officer.

4. Oversee, organize and be responsible for purchases for all field maintenance needs.

The Tee Ball Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Acts as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested

The Farms Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Acts as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested

The Minors Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Acts as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested

The Majors Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Acts as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested

The Seniors/Juniors/Intermediate Division Representative Shall:

1. Oversees their respective division. Be the Primary point of contact.

2. Help with recruitment and retention of managers and coaching staff in the respective division.

3. Acts as a liaison and interpreter between the Board and their respective division. Disseminates information to managers and teams in their respective division.

4. Assists Player agents as needed.

5. Periodic review of official league score books from their respective division to maintain compliance with rules and league standings.

6. Shall help and assist the president and vice president as requested

The Grounds Keeper Shall:

1. Be in charge of upkeep and cleanliness of all property buildings and structures.

2. Be in charge of score booth maintenance and cleanliness.

3. Pickup loose trash and full trash bins around the facility as needed.

4. Rake and maintain the field mounds and home plate areas as needed.

5. Assist the Field Maintenance Office as needed.

The Field Maintenance Officer Shall:

1. Be responsible for general field maintenance and shall report to the Vice President and President.

2. Regularly mow and weed all fields and non-play areas.

3. Be in charge of field sprinkler maintenance.

4. Be in charge of weed control and spraying.